Practical Information

1. DATES AND VENUES
The fair is taking place:

on October 10, 2024 in Krakow Vienna House Andel's Krakow Hotel (address: ul. Pawia 3, 31-154 Krakow, Poland).
on October 12, 2024 in Warsaw in the Radisson Blu Hotel Sobieski hotel (address: Plac Zawiszy 1, 02-025, Warsaw, Poland).
on October 13, 2024 in Gdansk in the Radisson Hotel & Suites Gdansk (address: ul. Chmielna 10, 80-748 Gdańsk, Poland))

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration: 08.00 - 10.00 in Warsaw, and 10.00 - 11.00 in Krakow and Gdansk.
Each participant will be provided with a name badge.

3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 - 10.00 in Warsaw, and from 10.00 - 11.00 in Krakow and Gdansk..
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access. Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.

In some locations, where the configuration and shape of the conference centres and rooms allow, secondary education providers will be allocated in a separate conference room, in order not to mix up with the universities and other types of educators.

In some other locations all educators will be placed in big “open space” conference rooms, divided into conditional separate zones (universities / business schools, schools/college, language schools/camps, etc).

The final decision regarding the allocation of secondary education providers will be made shortly prior to the event, depending on the final number and types of educators registered, in order to provide a maximally effective and logical flow of visitors during the event.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s premises during the working hours of the events. Lunch or snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinner:
on October 10 at 19.00 in Krakow
on October 13 at 19.00 in Gdansk
Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair in KRAKOW should be sent to the HOTEL VIENNA HOUSE ANDEL'S KRAKOW address:
ul. Pawia 3, 31-154 Krakow, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
Event name: “DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel) : Joanna Dorywalska, t. +48 12 6600 260, mob. +48 515 240 361, Joanna.Dorywalska@hrg-hotels.com
CONTACT PERSON (Organizer): Kamila Ostrowska, t. + 48 536 909 940, info@balticcouncil.pl
____________________

All promotion materials for the fair in WARSAW should be sent to the RADISSON BLU SOBIESKI HOTEL address:
Plac Zawiszy 1, 02-025 Warsaw, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel) : Katarzyna Piorek-Rudnicka, t.+48 22 579 14 69, + 48 668 187 866, katarzyna.piorek-rudnicka@radissonblu.com
CONTACT PERSON (Organizer): Kamila Ostrowska, t. + 48 536 909 940, info@balticcouncil.pl
____________________

All promotion materials for the fair in GDANSK should be sent to the RADISSON HOTEL & SUITES GDANSK address:
ul. Chmielna 10, 80-748 Gdańsk, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Michalina Sempoch, mob: +48 697 700 165, michalina.sempoch@radisson.com
CONTACT PERSON (Organizer): Kamila Ostrowska, t. + 48 536 909 940, info@balticcouncil.pl
____________________

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be arranged by the hotels on request. On arrival you can take a taxi outside the airport arrival hall, or use Bolt / Uber. On departure a taxi can be booked at the hotel’s reception or taken outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One-way transfer fee is apprx. 20-30 euro and a taxi driver can issue a receipt.

10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES
Complimentary coach transfers for the fair’s participants between the cities will be provided:
on Friday, October 11 at 10.00 from Krakow to Warsaw
on Saturday, October 12 at 18.00 from Warsaw to Gdansk