Practical Information

Info pack Apply Now

1. DATES AND VENUES
Educational fair “Days of International Education” is taking place:
on September 18, 2019 in Vilnius, Lithuania in the Radisson Blu Hotel Lietuva (address: 20, Konstitucijos pr.) conference hall “ALFA”
on September 19, 2019 in Kaunas, Lithuania in the Park Inn Radisson Kaunas (address: 27, K.Donelaičio str.) conference hall “ALFA”
on September 21, 2019 in Riga, Latvia in the Radisson Blu Hotel Latvija (address: 55, Elizabetes str.) conference hall “OMEGA”.
on September 22, 2019 in Tallinn, Estonia in the Radisson Blu Hotel Olympia (address: 33, Liivalaia str.), conference hall “ALFA”.
Check out time from the hotels - 12.00.

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s halls. Opening hours for registration:
08.00 - 10.00 on September 18 in Vilnius
09.00 - 11.00 on September 19 in Kaunas
08.00 - 10.00 on September 21 in Riga
09.00 - 11.00 on September 22 in Tallinn.

Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 till 10.00 a.m in Vilnius and Riga and from 09.00 till 11.00 in Kaunas and Tallinn.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 workplace is 123 x 100 cm.
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently. 
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 (11.00)  till 17.00 (18.00). Snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinner:
Radisson Blu Hotel Lietuva (Vilnius) on September 18 at 19.00
Radisson Blu Hotel Olympia (Tallinn) on September 22 at 19.00

Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair in LITHUANIA (VILNIUS) should be sent to the RADISSON BLU HOTEL LIETUVA address:
20, Konstitucijos pr., Vilnius, Lithuania, LT-09308.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON : Ms Jurgita Gruodiene, t. +370 52690056

All promotion materials for the fair in LITHUANIA (KAUNAS) should be sent to the PARK INN RADISSON KAUNAS HOTEL address:
27, K.Donelaičio str, Kaunas, Lithuania, LT-44240.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON : Mr Paulius Terechovas, t. +370 64025870

All promotion materials for the fair in LATVIA should be sent to the RADISSON BLU HOTEL LATVIJA address:
55, Elizabetes str, Riga, Latvia, LV-1010.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON: Mr Romans Andreiciks, t +371 67317626 
   
 
All promotion materials for the fair In ESTONIA should be sent to the RADISSON BLU HOTEL OLYMPIA address:
33, Liivalaia str, Tallinn, Estonia, 10118.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON: Ms Kadi Ait, t +372 6315314

 
- Please plan the materials to be delivered during 7 days before the event.
- Please write the name of the institution clearly and indicate "no value" on the packages.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be done on request only. On arrival a taxi can be easily taken outside the airport arrival hall. On departure you can book a taxi at the hotel’s reception or take a taxi outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One way transfer fee is apprx. 20 euro and the taxi drivers can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES.
Complimentary coach transfers for the fair’s participants will be provided as follows: 
1. On Thursday, September 19 at 8.00 from Vilnius to Kaunas. Duration - apprx. 1.5 hours.
2. On Thursday, September 19 at 18.00 from Kaunas to Riga. Duration - apprx. 5.5 hours.
3. On Saturday, September 22 at 19.00 from Riga to Tallinn. Duration - apprx. 4.5 hours.
Duration of the trip may vary depending on the weather conditions, traffic intensity and duration of stops.
 
11. VILNIUS, KAUNAS & LITHUANIA, RIGA & LATVIA, TALLINN & ESTONIA.
Information about Vilnius, Kaunas and Lithuania is available at the following internet resourses: www.lithuania.travel , www.vilnius-tourism.lt/enhttp://visit.kaunas.lt/en/ .
Information about Riga and Latvia is available at the following internet resourses: www.latvia.travel/enwww.liveriga.com/en.
Information about Tallinn and Estonia is available at the following internet resourses: www.visitestonia.com/en, www.tourism.tallinn.ee.
 
Euro is the official currency in all 3 countries.