Practical information

1. DATES AND VENUES
Educational fair “Days of International Education” is taking place:

on April 21, 2022 in Milan, Italy, The Westin Palace Milan Hotel (address: Piazza della Repubblica, 20, 20124 Milan, Italy)

on April 23, 2022 in Rome, Italy, The Westin Excelsior Rome Hotel (address, Via Vittorio Veneto 125, 00185, Rome, Italy)

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration:
09.00 - 11.00 on April 21 and 08.00 - 10.00 on April 23
Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the day of the fair from 09.00 - 11.00 on April 21 and 08.00 - 10.00 on April 23
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 workplace is apprx 125 x 100 cm.
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s room. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 till 18.00. Snacks will be provided at 13.00.
 
6. EVENING  RECEPTION
All participants of the fair are welcome to attend evening reception & dinner
on April 21 at 19.00 in Milan
on April 23 at 19.00 in Rome
Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR
All promotion materials for the fair in MILAN should be sent to the WESTIN PALACE MILAN HOTEL address:
Via Panfilo Castaldi 1 (Porta di Controllo), 20124, Milano, Italy
Please note that the following information should be written on the packages:
CONVENTION OFFICE
Event name: “DAYS OF INTERNATIONAL EDUCATION”
Event date: April 21, 2022
Organizer: SIA "BALTIC COUNCIL"
CONTACT PERSON (Hotel): Ms Claudia Valuri, t. +39 02 6336 26805
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617

All promotion materials for the fair in ROME should be sent to the WESTIN EXCELSIOR ROME HOTEL address:
address: Via Vittorio Veneto 125, 00185, Rome, Italy
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
Event name: “DAYS OF INTERNATIONAL EDUCATION”
Event date: April 23, 2022
Organizer: SIA "BALTIC COUNCIL"
CONTACT PERSON (Hotel): Ms Valeria Maria Santilli, t. +39 06 4708 2683
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be done on request only. On arrival a taxi can be taken outside the airport arrival hall, or you can use Bolt / Uber. On departure you can book a taxi at the hotel’s reception or take a taxi outside the hotels.

10. COMPLIMENTARY TRANSFERS BETWEEN THE CITIES
Complimentary transfers for the fair’s participants between the cities will be provided:
on Friday, April 22 at 10.00 from Milan to Rome
(Train timings: departure 11.15 - arrival 14.25)