Practical Information

1. DATES AND VENUES
The fair is taking place:
on September 26, 2024 in Tallinn, Estonia in the Radisson Blu Hotel Olympia (address: 33, Liivalaia str.), conference hall “ALFA”.
on September 28, 2024 in Riga, Latvia in the Radisson Blu Hotel Latvija (address: 55, Elizabetes str.) conference hall “OMEGA”.
on September 29, 2024 in Vilnius, Lithuania in the Radisson Blu Hotel Lietuva (address: 20, Konstitucijos pr.) conference hall “ALFA”

Check out time from the hotels - 12.00.

Euro is the official currency in all 3 countries.

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s halls. Opening hours for registration:
08.00 - 10.00 on Thursday, September 26 in Tallinn
08.00 - 10.00 on Saturday, September 28 in Riga
09.00 - 11.00 on Sunday, September 29 in Vilnius

Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 till 10.00 a.m in Tallinn and Riga and from  10.00 till 11.00 in Vilnius.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 workplace is apprx.125 x 100 cm.
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.

In some locations, where the configuration and shape of the conference centres and rooms allow, secondary education providers will be allocated in a separate conference room, in order not to mix up with the universities and other types of educators.

In some other locations all educators will be placed in big “open space” conference rooms, divided into conditional separate zones (universities / business schools, schools/college, language schools/camps, etc).

The final decision regarding the allocation of secondary education providers will be made shortly prior to the event, depending on the final number and types of educators registered, in order to provide a maximally effective and logical flow of visitors during the event.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently. 
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 (11.00)  till 17.00. Snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinners:
Radisson Blu Hotel Olympia (Tallinn) on September 26 at 19.00
Radisson Blu Hotel Lietuva (Vilnius) on September 29 at 19.00

Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair In ESTONIA (TALLINN) should be sent to the RADISSON BLU HOTEL OLYMPIA address:
33, Liivalaia str, Tallinn, Estonia, 10118.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Doris-Maria Kask, t +372 6315314, estonia.events@radissonblu.com
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617, info@balticcouncil.org

All promotion materials for the fair in LATVIA (RIGA) should be sent to the RADISSON BLU HOTEL LATVIJA address:
55, Elizabetes str, Riga, Latvia, LV-1010.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Viktorija Vincane, t +371 67772345, M: +371 26994863, latvija.events@radissonblu.com   
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617, info@balticcouncil.org

All promotion materials for the fair in LITHUANIA (VILNIUS) should be sent to the RADISSON BLU HOTEL LIETUVA address:
20, Konstitucijos pr., Vilnius, Lithuania, LT-09308.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Jurgita Šližytė, t. +370 5 2314850, M: +370 640 40217 lietuva.events@radissonblu.com; jurgita.slizyte@radissonblu.com
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617, info@balticcouncil.org

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be arranged by the hotels on request. On arrival you can take a taxi outside the airport arrival hall (we recommend to use green Baltic Taxi cars), or use Bolt / Uber. On departure a taxi can be booked at the hotel’s reception or taken outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One-way transfer fee is apprx. 30-40 euro and a taxi driver can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES.
Complimentary coach transfers for the fair’s participants will be provided as follows:
1. On Friday, September 27 at 10.00 from Tallinn to Riga. Duration - apprx. 5 hours.
2. On Saturday, September 28 at 19.00 from Riga to Vilnius. Duration - apprx. 5 hours.
Duration of the trip may vary depending on the weather conditions, traffic intensity and the duration / number of stops.