Practical Information

1. DATES AND VENUES
The fair is taking place:

on April 12, 2025 in Warsaw in the Radisson Blu Collection Hotel hotel (address: ul. Grzybowska 24, Warsaw, PL-00132, Poland).

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration: 10.00 - 11.00.
Each participant will be provided with a name badge.

3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 10.00 till 11.00.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access. Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 till 17.00. Lunch or snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinner:
on April 12 at 19.00 in Warsaw
Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair in WARSAW should be sent to the RADISSON BLU SOBIESKI HOTEL address:
Plac Zawiszy 1, 02-025 Warsaw, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel) : Katarzyna Piorek-Rudnicka, t.+48 22 579 14 69, + 48 668 187 866, katarzyna.piorek-rudnicka@radissonblu.com
CONTACT PERSON (Organizer): Kamila Ostrowska, t. + 48 536 909 940, info@balticcouncil.pl
____________________

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of your institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be arranged by the hotels on request. On arrival you can take a taxi outside the airport arrival hall, or use Bolt / Uber. On departure a taxi can be booked at the hotel’s reception or taken outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One-way transfer fee is apprx. 20-30 euro and a taxi driver can issue a receipt.